Media Library

The Media Library is a centralized image catalog for your workspace. Instead of pasting image URLs every time you create a product or promotion, you can store frequently used images here and pick them directly from any upload field across EmberX.

What It’s For

The Media Library is designed for images you use repeatedly — product photos, spa treatment shots, promotional banners, facility covers, and other visual assets that appear in multiple places in your setup.

By saving images here once, you avoid re-uploading or re-entering the same URL across different modules.

Adding Images

You can add images one at a time or import a batch via Excel.

Adding a Single Image

1. Go to Media Library in the sidebar.
2. Make sure you’re on the Library tab.
3. Click Add Image.
4. Fill in the details:
   • Name (required) — A descriptive label for this image (e.g. Hot Stone Massage, Pool View Suite). This is for internal search and reference — guests do not see it.
   • Image URL (required) — Paste a public image URL. A preview appears automatically once the URL is entered.
   • Tags — Add one or more tags to categorize this image (e.g. spa, dining, exterior). Tags help you filter the library quickly.
   • Status — Set to Active to make the image available for selection, or Inactive to hide it from pickers without deleting it.
5. Click Save.

Bulk Import via Excel

To add many images at once:

1. Go to the Import Excel tab.
2. Click Download Sample to get a template Excel file showing the required column structure:
   • Name — Image name
   • Image URL — Public URL of the image
   • Tags — Comma-separated tags (optional)
   • Status — active or inactive
3. Fill in your data and save the file as .xlsx.
4. Drag and drop the file onto the upload area, or click to browse and select it.
5. Click Import.

After import, a summary shows how many images were created, how many were skipped (duplicates or already existing), and any errors (rows with missing or invalid data).

Note

The import only accepts .xlsx files. CSV and older .xls formats are not supported.

Filtering and Searching

Tag filter — At the top of the Library tab, all unique tags from your images appear as clickable chips. Click a tag to show only images with that tag. Click the All chip or the same tag again to clear the filter.

Search — Use the search bar to find images by name.

You can combine both filters at the same time (e.g. show all spa images that match the search term massage).

Editing and Managing Images

From the library list, click the ⋯ menu on any row to:

• Edit — Change the name, URL, tags, or status.
• Toggle status — Quickly activate or deactivate an image from the row actions.
• Delete — Permanently remove the image from the library. Images already used in products or promotions are not affected — the URL is saved on those records directly.

Caution

Deleting an image from the library does not remove it from any products or promotions that are already using its URL. Those records will still display the image as long as the URL remains publicly accessible.

Picking from the Library

Wherever an image upload field appears in EmberX (Products, Promotions, Spa, Facilities), you’ll see a Choose from Library button alongside the direct URL input. Clicking it opens a picker showing your active library images, filtered by tag if needed.

Role Requirements

Action	Minimum role required
View and search the library	Director
Add, edit, or delete images	Director
Import via Excel	Director